4 Emergency Management Portfolio Items to Organize NOW

Sticky Note Graphic: “4 Emergency Management Items to Organize NOW”

Training Log

Training was the most challenging section to collect and put together due to the amount of training I have taken over the past four years. While I did create a training folder on my drive to store FEMA/TDEM certificates from class, I did not always name them with the proper course number or consistently add every completed training. Tracking our training can be a challenge since we take courses in person or online and receive certificates via email or on a state training transcript website. Items to track include:

  • Training Course Name and Number
  • Number of Credits/Hours
  • Sponsoring Agency or Creator of Class
  • Date of Training and Completion
  • Completion Certificate
  • BONUS (CEM): Emergency Management Designation or General Training Designation

Emergency Management “Hot Seat” Experience

A large part of many certification programs is demonstrating experience in disaster activations or exercises. Typically, applications call for multiple documents that show your role through name assignments, photos, or reference letters.

Job Experience Documents

Many certification programs (CEM included) want to see a certain amount of time in professional emergency management roles. This documentation often includes job titles, name of agencies, job descriptions, job duties, agency contact, and agency reference letters.

Extra Professional Goodies

As emergency managers, we do a lot of extra projects, webinars, and other career booster projects. Many of these projects can be used as credit towards EM contributions requested in CEM and state certification applications. If you are anything like me, you might forget to record details from speaking events, publications, or teaching.

  • Seminars: Speaker invite letter, link (if recorded), photos, etc.
  • Conferences: Speaker invite, conference attendance certificate, conference agenda with talk highlighted, photos, etc.
  • Professional Orgs: Membership directory, profile showing committee roles, digital project links, photos, etc.
  • Outreach Events: Event invite, photos, flyers, etc.
  • Podcasts/Interviews: Digital recording and/or link

Wrap Up

There you have it! These are four areas that you can start collecting and organizing now, even as a brand new emergency manager in the field! Establishing an organized and regularly updated portfolio will make your life so much easier when considering CEM or state level certification. This process is also helpful for your resume or other professional projects as well.



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Ashley Morris

Ashley Morris


CEM | MD Emergency Management | Preparedness & Alerts & Plans | IMT | Social Media | VOST | SVI | Weather Forecasting | Geoscientist | GIS | ♥️🚒 #EMGTwitter